HRMS software in Lucknow that turns biometric attendance into payroll without a spreadsheet
HRMS takes attendance straight from your biometric devices, applies your shift, overtime and leave rules, and produces payroll with PF, ESI and TDS worked out. Employees see their own payslips and leave on their phones.
- Biometric attendance flows into payroll
- PF, ESI and TDS calculated from the same records
- Employee app for payslips, leave and attendance
Where payroll time actually goes
In most organisations, payroll is not hard because of the arithmetic. It is hard because attendance arrives from the biometric machine as an export, someone applies late marks, half days, overtime and shift rules by hand, and the result is copied into a second sheet for PF and ESI. Each step is a chance for an error that an employee will notice before HR does.
HRMS removes the copying. Devices feed attendance directly, your rules are written into the system once (grace periods, shift patterns, overtime rates, weekly offs, holidays by location), and payroll is calculated from that data with arrears, reimbursements and deductions included. Statutory amounts follow from the same records.
Uttar Pradesh does not levy professional tax, so a Lucknow-only payroll skips it entirely, while an organisation with staff in states that do can apply each state’s slab per employee. Contract labour can be kept separate, with agency rates and shift patterns, so it stops being a month-end exception.
Employees get a mobile self-service view: their attendance, leave balances, applications and payslips. That alone removes most of the questions HR answers every week.
Who it is for
- Organisations with 50 to a few thousand employees
- Plants, hospitals and retail chains with shifts and overtime
- Businesses with staff across several locations or states
- Employers with contract labour from agencies
- HR teams closing payroll from biometric exports today
What HRMS does
Attendance from biometric devices
Punches flow in from your attendance devices; compatibility with your existing hardware is checked before you are quoted.
Shifts, rosters and overtime
Multiple shifts, rotating rosters, grace periods, late and early rules, overtime rates and weekly offs, applied automatically.
Leave policy as configuration
Accrual, carry-forward, encashment and approval chains per grade or location; balances visible to employees.
Payroll processing
Salary structures, arrears, reimbursements, loans and advances, with payslips generated from attendance and an audit trail of every change.
Statutory deductions
PF, ESI, TDS and state professional tax where applicable, with the registers and return data you file.
Contract labour
Agency-wise workers, rates and shift patterns, with billing reconciliation against attendance.
Employee self-service app
Payslips, attendance, leave applications and approvals on the phone, for employees and their managers.
HR records and documents
Joining details, documents, promotions, transfers and exits in one employee record, with access by role.
How work flows through HRMS
- Step 01
Employee joins
The record, salary structure, shift and leave policy are set once.
- Step 02
Attendance captured
Punches arrive from devices; rules mark late, half day, overtime and absences.
- Step 03
Leave and corrections
Employees apply on the app; managers approve; regularisations are logged.
- Step 04
Payroll run
Salaries, deductions and statutory amounts are calculated and reviewed before locking.
- Step 05
Payslips and filings
Payslips go to employees; bank transfer files and statutory data are ready for filing.
What changes in your business
- Payroll closed in hours instead of days
- Attendance disputes settled from the record
- Statutory filings prepared from live data
- Fewer “what is my leave balance?” questions to HR
- Rules applied the same way every month
Connected during setup
- Biometric and card attendance devices (checked before quoting)
- Bank salary transfer files
- Excel import of employees and salary structures
- Our ERP for payroll accounting entries
- REST API for other systems
Integrations are configured for your business during implementation, with the providers and hardware you already use where possible. Ask us about anything not listed.
How we deploy HRMS
- 01
Policy workshop
Every shift, overtime, leave and deduction rule written down in one place, often for the first time.
- 02
Devices checked
Existing biometric hardware is tested for integration before anything is signed.
- 03
Employees and structures imported
Employee master, salary structures and opening leave balances from Excel or your current system.
- 04
One parallel payroll
A full month calculated in both systems and reconciled line by line before you rely on HRMS.
- 05
Statutory updates in support
Rate and threshold changes are configuration, covered by the annual support contract.
What we need from you
- Salary structures and variations by grade or location
- Shift patterns, overtime rules and contract labour terms
- Leave policy with accrual and carry-forward
- Statutory registrations and the returns you file
- Make and model of your attendance devices
None of it has to be tidy. Discovering that your data is messier than expected is part of the job, not a reason to delay starting.
How a HRMS quotation is worked out
We don’t publish a price list, because two businesses rarely need the same setup. After a short call you get a written quotation that separates one-time setup from yearly costs. It depends on:
- Number of employees and locations
- Modules: attendance, leave, payroll, self-service, contract labour
- Biometric device integration, and any new devices you need
- Complexity of shift, overtime and salary rules
- Migration of employee and salary history
- Hosting and the annual support contract
Prices are quoted excluding GST.
When to choose something else
- A team of under 20 with fixed hours: a simple payroll tool will cost less
- A business that only needs biometric devices installed: see our biometric attendance service
HRMS — questions buyers ask
Can HRMS use our existing biometric machines?
Usually yes. We test your device make and model for integration before quoting, so you know before signing whether the existing hardware works or needs replacing.
Does it calculate PF, ESI and TDS?
Yes. Statutory deductions are calculated from the same attendance and salary records as the payroll, and rate or threshold changes are applied as configuration under the support contract.
Do we need professional tax for Lucknow employees?
Uttar Pradesh does not levy professional tax, so Lucknow-only payrolls skip it. If you have employees in states that do, HRMS applies each state’s slab to the employees working there.
What does HRMS software cost?
We quote after a short call, based on employees, locations, modules, device integration and support. The quotation separates one-time setup from yearly costs.
Is there an app for employees?
Yes. Employees see attendance, leave balances and payslips and apply for leave on their phones; managers approve from the same app.
How is employee data protected?
Access is by role, so managers see their team and payroll staff see salaries. Data is backed up daily, and we can host on your own server if your policy requires it. Personal data handling is set up with India’s Digital Personal Data Protection Act in mind.
How long does it take to go live?
Typically one policy workshop, setup and one parallel payroll month. The parallel month is the part we do not shorten.
Ready-made editions and connected platforms
When you need it built from scratch
Close your next payroll in hours
Share your headcount, shifts and attendance devices. We will walk you through HRMS set up with your rules and send a written quotation.